Position Description:   21 January 2013

Applications close: C.O.B. 14 Feb 2013

Position: Administration Assistant  

Appointment: 

Download the selection criteria

Job specification

Position summary

The Administration Assistant will provide professional administrative support services for NACCHO as directed by the Manager for Projects and Innovation for a three month period.  

Line management

The Administration Assistant reports directly to the Manager for Projects and Innovation.

 Responsibilities

Administrative support

• Provide a high level of administrative and secretariat assistance to the Manager (Projects & Innovation) including typing of general correspondence, setting up meetings and day-to-day diary appointments;
• Assist with reception duties, including greeting visitors, answering phones, and when required being the contact person for the Manager (Projects & Innovation);
• Assist with the coordination of high level meetings, including booking venues, accommodation, catering and other logistics;
• As part of a small team, undertake general administrative work to ensure the effective operations of the Projects & Innovation Team in a positive and proactive manner and with the highest level of professionalism;
• Undertake a range of administrative tasks as required.

 Compliance

• Ensure compliance by adhering to Naccho’s policies and procedures for purchasing and reporting;
• Undertake to keep a system of proforma contracts compliant.

Finance

• Liaise with Finance regarding the payment of invoices and financial accountability.

  Other

• Maintain a high professional and ethical profile in accordance with NACCHO’s standards;
• Present a well groomed and business like appearance.

Selection Criteria

• Strong administration skills with meticulous attention to detail;
• Excellent levels of computer literacy and the ability to use Microsoft Office including Word, Excel, Access and PowerPoint;
• Excellent telephone manner and oral and written communication skills;
• The ability to create a positive impression with a professional, courteous and helpful manner;
• High level organisational, planning and problem solving skills;
• Ability to cope with high pressure situations and competing deadlines.

Desirable

• Previous experience in an administrative related role;
• Knowledge of basic accounting;
•  Experience in data entry and maintaining databases.

 Applying for the NACCHO Administrative Officer job at NACCHO

NACCHO requires all applicants to address the Selection Criteria contained in the attached Job Description for the position. Applications which do not address the Selection Criteria will not be considered. We also ask that applicants supply a Resume or Curriculum Vitae (CV).

What should I include on my Resume or Curriculum Vitae (CV)?

You should list your contact and relevant personal details, education and training qualifications, employment history and any other information relevant to the position.

How does the selection process work?

Immediately following the closing date for each position the interview panel grades all applications and then a short-list is drawn up. Short-listed applicants are then notified of interview times. Interviews are conducted and a decision is made which must then be approved by CEO.

Finally, both the successful and unsuccessful applicants are notified of the decision.
Who should I contact for more information?

If you need more information about the application process

Please contact our HR Consultant: Caroline Zammit,    

Ph: 0424 389 845 or mailto:czammit@vhia.com.au

 SUBMIT application on line

Position Description as at 14 November 2012

Position:Corporate Services Manager

Appointment:Full Time

Closing date :now extended to COB 5 February 2013

Download the full job description here

Job specification

Position summary

The Corporate Services Manager will plan, organise, direct, control and coordinate the overall administration of NACCHO. As part of the Senior Management Team, you will be responsible for leading a team that supports and contributes to NACCHO’s strategic direction, as you oversee the direction of major functions such as Financial Management, HR Management, Facilities, ICT and Assets.This role also has an overarching responsibility for Communications and Media.

Line management

The Corporate Services Manager will reportdirectly to the Chief Executive Officer.

Direct reports

Direct reports include the Finance Manager and Communications and Media Advisor and Human Resources Coordinator.

Special conditions

This is a Canberra based position which may require occasional interstate travel

Responsibilities

The Corporate Services Manager has the responsibility to:

• Provide high level advice and direction to the CEO and recommendations to the board on strategic planning and business opportunities, risk management and continuous improvement;
• Direct and oversee the Corporate Services team and daily operations.
• Optimise business opportunities whilst maintaining high levels of stability in the organisation.
• Develop and implement administrative, financial and operational policies and guidelines for use by staff in the organisation;
• Work across the management team to identify areas of business and, funding opportunities .
• Represent/ promote the NACCHO philosophy and values; presenting at forums as required.
• Develop and review the business strategic plan ensuring it provides for financial stability, compliance and the ongoing viability of NACCHO
• Develop a network of providers and learning and development solutions for Naccho’s employees and membership that reflects Community development practice.

Selection Criteria

Essential

• Demonstrated ability to work with Aboriginal and Torres Strait Islander communities and their leaders, respecting cultural values and ways of doing business;
• Ability to mentor and develop a multi-disciplinary team, managing work allocation, training, problem resolution, performance evaluation, and the building of an effective team dynamic;
• Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, employee relations and negotiation, and information systems;
• Accounting background with a government agency or experience liaising with government agencies.
• Knowledge of economic and accounting principles and practices, the financial markets, banking and the analysis and reporting of financial data;
• Understanding of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, and the coordination of people and resources;
• Strong leadership capability evidenced in well-developed problem solving, analytical and conceptual skills;
• Strong interpersonal skills with the ability to build and maintain productive working relationships with a range of internal and external stakeholders;
• Strong written and oral communication skills with the ability to negotiate with and influence internal and external stake holders.
• Demonstrated effective organisational skills, including the ability to effectively prioritise and manage multiple tasks and deadlines.
• Five to seven years’ of current evidenced based management experience and demonstrated success in a similar role where you have taken the organisation through significant change and or established a new business model.

Applying for a Job at NACCHO

NACCHO requires all applicants to address the Selection Criteria contained in the attached Job Description for the position. Applications which do not address the Selection Criteria will not be considered.

 We also ask that applicants supply a Resume or Curriculum Vitae (CV).

People of Aboriginal and Torres Strait Islander descent are encouraged to apply.

What should I include on my Resume or Curriculum Vitae (CV)?

You should list your contact and relevant personal details, education and training qualifications, employment history and any other information relevant to the position.

How does the selection process work?

Immediately following the closing date for each position the interview panel grades all applications and then a short-list is drawn up. Short-listed applicants are then notified of interview times. Interviews are conducted and a decision is made which must then be approved by CEO.

Finally, both the successful and unsuccessful applicants are notified of the decision.

Who should I contact for more information?
If you need more information about the application process

Please contact our HR Consultant: Caroline Zammit,    

Ph: 0424389845 or czammit@vhia.com.au

Applications close :20 January 2013

APPLY ONLINE

Position: Quality Accreditation Policy Officer

Appointment: Full Time

Job specification

Position summary

Quality and Accreditation Policy Officer

Download Job Description and Selection Criteria

Line management

The Quality and Accreditation Policy Officer will report directly to the Chief Executive Office.

Special conditions

This is a Canberra-based position which may require occasional interstate travel;

Responsibilities

Research & Policy Development

• Participate in the development, implementation and review of accreditation policy particularly through formal accreditation Committees, engagement and consultation with external partners, affiliates and member services.
• Development, implementation and review of accreditation standards of both an organizational and clinical nature.
• Support Accreditation Committees to deliver positive accreditation outcomes for the NACCHO members, by providing secretariat support in meeting the strategic directions of NACCHO Undertake research and consultation in order to provide advice to the accreditation committees regarding accreditation issues
• Contribute to continuous quality improvement initiatives including reviewing and analysing international developments

Project Management

• Coordinate the accreditation processes including assisting =internal organizational assessment team formation, liaising with relevant stakeholders Liaise with and coordinate approval process for the relevant accrediting bodies
• Participate in the development and implementation of project plans to ensure that accreditation standards, processes and other documentation are developed within the timeframes and funding required by the Accreditation Committees
• Contract management and compliance of the accreditation programs

Customer Service

• Provide a professional, proactive, accurate, efficient, and confidential customer focused service to a wide range of internal and external stakeholders

Workplace Health and Safety Management

• Identify and report any health and safety problem, hazard/risk or defect which may give rise to danger
• Report any health and safety incident immediately
• Implement measures to rectify cause of any incidents

Stakeholder Consultation

• Develop and maintain a positive rapport and effective working relationships with internal and external stakeholders
• Respond promptly to stakeholder requests, collate and disseminate relevant information, resolve standard problems, escalate issues when required, and effectively prioritise responses to stakeholders
• Effectively consult with relevant stakeholders to obtain relevant contemporary information to inform policy development and gain indication of the likely impact of proposed projects
• Provide advice to the public, the profession and other stakeholders on course accreditation and associated regulatory matters

Other responsibilities

• Provide regular and comprehensive reporting as required for the CEO, Board and relevant external agencies.
• Initiate and draft correspondence as required in response to queries received
• Provide high quality strategic analysis and advice on a wide range of professional issues to the Accreditation Committees
• Report on the accreditation function to the relevant committees and other groups
• Contribute to administration of the agreements with external accreditation authorities
• Represent NACCHO at a range of external meetings pertaining to accreditation

Selection Criteria

The ideal applicant is someone who has:

• Demonstrated ability to work with Aboriginal and Torres Strait Islander communities and their leaders, respecting cultural values and ways of doing business.
• Demonstrated experience in accreditation functions,
• Well-developed problem solving, analytical and conceptual skills
• Strong interpersonal skills with the ability to build and maintain productive working relationships with a range of internal and external stakeholders
• Strong written and oral communication skills with the ability to negotiate with and influence senior level management
• Demonstrated effective organisational skills, including the ability to effectively prioritise and manage multiple tasks and deadlines.
• Ability to work collaboratively and effectively in a range of multi-disciplinary teams
• A relevant tertiary qualification is essential.

Desirable Criteria

• Relevant experience in a similar role

NACCHO requires all applicants to forward by post or email;

Human Resources
PO Box 5120
BRADDON ACT 2612

or email: Caroline Zammit

czammit@vhia.com.au

1. A current resume/CV.

2. A covering letter addressing the Selection Criteria contained in the Job Description package for the position.

Applications close 5.00 pm Monday 3 December  2012

Position: National eHealth Strategic Architect

Appointment: Full Time until end July 2013

Job specification

Position summary

The National eHealth Technical Manager will be responsible for creation of eHealth ICT roadmap and deployment plan and the development of the national business case for eHealth.

Line Management:

The National eHealth Strategic Architect reports to the National eHealth Project Manager.

Key Relationships:

National (ACCHO) eHealth Expert Group, National (ACCHO) ICT/IM working group, National eHealth Transition Authority (NEHTA), Department of Health and Ageing, State and territory health departments, Department of Broadband, Communications and the Digital Economy, NBN co.

Primary responsibilities:

• Lead the National ICT/IM working group and facilitate regular meetings with government departments.
• Work with NACCHO affiliates to understand technical eHealth readiness of services.
• Develop National ICT roadmap for eHealth that will provide the plan for deployment of eHealth foundation products including Healthcare Identifiers; PCEHR conformant Clinical Information Systems; compliance of local repositories; and connectivity and NBN accessibility.
• Architect solutions around sector issue resolution.
• Develop ACCHS eHealth security, privacy, governance, and access policy, leveraging the work of NEHTA, AMSANT and AHMRC.
• Develop protocols to conduct ongoing infrastructure audits that will inform a business plan to procure and upgrade.
• Development the national business case for eHealth for sustainability now and into the future.
• Provide advice to the National eHealth Project Manager on project risks, issues and lessons learnt.

Deliverables:

• ICT roadmap – Draft 20 February 2013, Final 31 May 2013
• PCEHR System deployment plan across ACCHO sector – Draft 28 February 2013, Final 31 May 2013
• Policies – Draft 30 December 2012

Selection Criteria

Essential

• Significant expertise and experience in strategic development of ICT networks and eHealth systems in the ACCHS environment of remote locations, multiple sites, large urban health services, limited ICT capability.
• High-level experience with government engagement.
• High ability to collaborate and engage sensitively and effectively with Aboriginal people within ACCHSs.
• Understanding of the principles of change management and their application in strategy, policy or technology change environments.
• Proven experience in government business case development.

Desirable

• A demonstrated understanding/commitment of, experience and support for the philosophy of Aboriginal community control in health and sensitivity to cultural issues and protocols in contemporary Aboriginal society.
• Excellent knowledge and understanding of the Australian eHealth landscape and an ability to understand its potential impact on ACCHSs.
• Proven project management experience at a high-level.

APPLY ONLINE HERE

People of Aboriginal and Torres Strait Islander descent are encouraged to apply.

NACCHO requires all applicants to forward online,by post or email;

Human Resources
PO Box 5120
BRADDON ACT 2612

or email: Caroline Zammit

czammit@vhia.com.au

1. A current resume/CV.

2. A covering letter addressing the Selection Criteria contained in the Job Description package for the position.

Position: National eHealth Delivery Officer    

Appointment: Full time fixed term contract (until end July 2013)

Apply online/download selection criteria

Background

The Commonwealth government has introduced the national Personally Controlled Electronic Health Record (PCEHR) System.

This system is a key element of the Australian Government’s national health reform agenda, designed to enable better connectivity of health information along the patient journey. Initial implementation efforts of the PCEHR System are focused at reaching Australians likely to receive the most immediate benefit.

 Aboriginal and Torres Strait Islander Australians have significantly higher rates of morbidity and mortality compared with non-Aboriginal and Torres Strait Islander Australians. Through better access to health information and more connected healthcare, the PCEHR System can support government to reach ambitious targets agreed upon through Closing The Gap.  

The Aboriginal Community Controlled Health Sector has been a leader in eHealth initiatives for many years. NACCHO and affiliates are working with the National eHealth Transition Authority (NEHTA) and the Department of Health and Ageing to enable PCEHR adoption in Aboriginal Community Controlled Health Services (ACCHS).

The NACCHO eHealth Strategy provides the framework for adoption through three stages: NACCHO eHealth governance, NACCHO eHealth foundations, and eHealth delivery in ACCHS.

 Job specification

Position Summary 

The National eHealth Delivery Officer will lead the implementation of the PCEHR System across a selection of ACCHS. This is a critical role which will be dynamic,  and rewarding for the correct candidate.

The National eHealth Delivery Officer will work closely with state and territory affiliates, fostering an environment of collaboration to engage ACCHS in adoption of the PCEHR system.

The National eHealth Delivery Officer will provide direct support and education to services; and connect practice with strategy to support development of robust eHealth foundations.

The National eHealth Delivery Officer will become a valued member of the NACCHO eHealth Expert (advisory) Group.

Line Management

The National eHealth Delivery Officer reports to the National eHealth Project Officer.

Location and Requirements

• The NACCHO secretariat is based in Canberra, however, the role will be supporting ACT, NSW, QLD so we will consider candidates residing in any of these areas.

• Out of hours work will be required on occasions.

 Primary responsibilities

• Work with ACCHS to understand eHealth readiness, and the barriers and drivers to the adoption of eHealth, developing creative solutions to overcome barriers.
• Project manage the first 14 wave ACCHS implementation sites. These sites will implement the PCEHR System through the Improvement Foundation’s eCollaboratives programme.
• Take responsibility for associated deliverables, reporting, issues and risk management in relation to the project.  
• Provide hands on support and education to ACCHS to enable the effective implementation of the PCEHR System.
• Provide a conduit for two-way communication between ACCHS, affiliates and the NACCHO eHealth Expert Group. Sharing of eHealth experiences in the form of lessons learned and examples of best practice to strengthen the position of the Aboriginal Community Controlled Health sector in the eHealth agenda.
• Provide Subject matter expertise to the NACCHO eHealth Foundations work.
• Play a more active role in the development of eHealth Foundations (based on capacity and interest.)
• Monitor and evaluate the  eHealth programme delivery.  

You can apply online and download the full job Description here

If you need more information about the application process

Please contact our HR Consultant: Caroline Zammit,    

Ph: 0424389845 or czammit@vhia.com.au

Position:  Chief Financial Officer 

Appointment: Permanent Full Time

Closing date: COB 5 August 2012

Job specification

Position summary

 The Chief Financial Officer is responsible for all financial matters of NACCHO. The Chief Financial Officer will report to and work closely with the Chief Executive Officer. In addition, this role will partner with the senior leadership and the board of directors to develop and implement strategies across the organisation, on all strategic and tactical matters as they relate to budget management, cost benefit analysis, forecasting needs and the securing of new funding.

Line management

The Chief Financial Officer reports directly to the Chief Executive Officer, NACCHO.

Special conditions

• This is a Canberra-based position with occasional interstate travel required.
• All NACCHO employees participate in a formal performance development process.
• Mentor and develop a multi-disciplinary team which includes responsibility for Information Technology and Human Resources. 
• Manage work allocation, training, problem resolution, performance evaluation, and the building of an effective team dynamic.

Responsibilities

Finance

• Oversee cash flow planning and ensure availability of funds as needed.
• Oversee financing strategies and activities, as well as banking relationships.
• Develop and utilise forward-looking, predictive models and activity-based financial analyses to provide insight into the organisation’s operations and business plans.

Planning and Policy

• Coordinate the development and monitoring of budgets.
• Develop financial business plans and forecasts.
• Participate in corporate policy development as a member of the senior management team.
• Develop short-, medium-, and long-term financial plans and projections.
• Represent the company to financial partners, including financial institutions, investors, auditors, public officials, etc.
• Remain up to date on non-profit audit best practices and legislation regarding non-profit operations.

Accounting and Administration

• Oversee the accounting department to ensure proper maintenance of all accounting systems and function.
• Ensure maintenance of appropriate internal controls and financial procedures.
• Ensure timeliness, accuracy, and usefulness of financial and management reporting for federal and state funders, foundations, and NACCHOS.
• Oversee the preparation and communication of monthly and annual financial statements.
• Coordinate audits and proper filing of tax returns.
• Ensure legal and regulatory compliance regarding all financial functions.
• Oversee administration areas including IT, reception, OHS and Property/Assets management.

Team Management

• Mentor and develop a multi-disciplinary team which includes responsibility for Information Technology and Human Resources. 
• Manage work allocation, training, problem resolution, performance evaluation, and the building of an effective team dynamic.

 Download full job description and selection criteria

 NACCHO requires all applicants to forward by post or email;

Human Resources
PO Box 5120
BRADDON ACT 2612

or email :Caroline Zammit

czammit@vhia.com.au

1.A current resume/CV.

2. A covering letter addressing the Selection Criteria contained in the Job Description package for the position.